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How to Email a Resume

Past Indeed Editorial Squad

December 29, 2020

While it is most common for employers to accept resumes through online job applications, some job postings may include a requirement to submit your resume via email. If this is the case, what'south the all-time way to e-mail your resume for success? The key is to read the job posting carefully. You will desire to follow whatsoever instructions the employer gives you lot on emailing your resume. Below are tips on how to follow the instructions and other guidance on sending a professional e-mail.

Resume Format

Image clarification

Resume Format

Name and contact information
Summary or objective
Professional history
a. Visitor name
b. Dates of tenure
c. Clarification of part and accomplishment
Education
Skills
Optional (Awards & Achievements, Hobbies & Interests)

Start by following any given instructions

The first thing you should do earlier sending your resume is to carefully read the job posting for whatsoever instructions on how the employer would like you to use. If the job description asks you to email a resume, the employer may also include information nearly the email address you should send to, the subject line formatting, questions they want yous to reply in the body of the electronic mail, file name and more than.

Follow these instructions carefully—if y'all don't, you lot could risk having your application overlooked. Often, employers may ask you to follow instructions so they can run into and respond to the email, others may be testing that y'all will read and complete the instructions properly.

If they don't have any instructions, proceed your email professional, simple and easy to find with the following steps:

Attach a file

The easiest mode to email your resume is by attaching the file straight to the email. First, relieve your resume file as a Word Document (.doc, .docx) or PDF (.pdf) file format. To do this, observe "Save As" in your toolbar. From the file formats available, select Word Certificate or PDF. These are the peak two desired formats by potential employers.

Take care when naming the file you're going to attach. You'll want to make the proper name clear, concise and meaningful. Avert generic names like "Resume." Here are 2 examples of skillful file names:

Gordon-Sweet-Resume.pdf
TashaCooper\Assistant\Resume.md

Avoid using extremely big files (annihilation larger than 10MB is too big). As well avert saving your file in a format other than .doctor, .docx or PDF. A file that is besides large or in the wrong format could distort the style your resume appears in the recipient'due south inbox.

Once your resume file is saved in the correct format and named appropriately, you tin can attach it to the email.

Some employers may instead inquire y'all to copy and paste the contents of your resume directly into the email in plainly text. To do this, copy the content of your resume file and paste it into the body of the email you are writing.

Related: How to Create a Resume PDF and When to Employ Information technology

Write a brief, clear subject line

Follow whatsoever subject area line formatting instructions that are given in the task description. If none are given, write a concise subject line that volition let the recipient know exactly what the email is about. Hither are a few examples of subject field lines:

Resume – Job Title – Your Name
Resume: Your Proper noun for Job Championship
Your Name Resume: Job Title

Decide if you demand a embrace alphabetic character

Use the information you lot have most the job to determine if yous should include a cover letter. If you decide y'all desire or need to include a cover letter, you can either mail service the text straight in the email or attach it as a second file in improver to your resume.

Read more than: How to Ship an Email Embrace Letter (with Example)

If yous decide you don't want to include a full cover letter of the alphabet, include a brief message that quickly summarizes your interest in the task, notes that your resume is fastened, indicates when you will follow upwardly and closes with your full name and additional contact information (such every bit a phone number and link to your personal website). If the employer or recruiter's name is included in the job clarification, address them by name in your message. If yous don't know the name of your recipient, y'all tin can use a full general greeting similar "Dear Hiring Managing director" or "Hello." An example might look like this:

How-do-you-do Gia,

I came across the posting for your account managing director opening on Indeed.com—it seems like a keen opportunity! I've attached my resume and cover letter here, and I would love to exist considered for the position.

Please let me know if there is additional data I can send to you and your team. I'll follow up if I don't hear back inside a calendar week.

Thank you so much for your time.

Best,
Tasha Cooper
(123) 456-7890

If yous're sending your resume to a contact who tin apply internally, follow the aforementioned full general guidelines. Proceed your note professional but add a personal bear on and a loftier-level overview on why you lot'd be adept for the position, that they tin can pass along to the recruiter.

Related: How to Introduce Yourself in an E-mail (With Examples)

Send from a professional electronic mail address

One of the first things your recruiter and/or hiring manager will see when your email comes through is the email address you sent it from. If they are met with an unprofessional electronic mail address, such as "*footballdood@aol.com," you might accept a disadvantage in the selection process.

Instead, use a professional person electronic mail accost made up of your first and final name: andrewchen@email.com. If your full name is already taken, try using a combination of your proper noun and initials (e.k. andrewc@electronic mail.com, achen@e-mail.com or andrewmchen@electronic mail.com). Avoid using nicknames or numbers, if possible.

Conclude with a proper signature

Shut your message with a professional signature for the reader to reference your proper noun and contact data. This can be simple, like:

First Name Last Proper noun
Email address
Phone number

If you have one, it may as well be appropriate to include a link to your personal website.

Related: How to End an Electronic mail (With Examples)

Proofread and ship a test email

Check your resume, cover letter (if applicable) and email message for any spelling, grammer or formatting errors. Sending yourself a examination electronic mail tin help you understand exactly what your email will look like to the recipient, and check to ensure everything is working properly. Download the attachment from your test electronic mail and bank check that it'south the correct file before sending your last resume email to the hiring manager.

Post-obit any instructions given in the clarification will give your resume the all-time chance of reaching the right recipient. If the description doesn't provide instructions, keep your message articulate, curtailed and informative from the subject line to the body text and file proper noun.